FAQ

What is the rental fee, and what does it include?

The rental fee varies based on the chosen location, season, day of the week, and guest count. Visit each location's page for detailed pricing and inclusions.

Do you offer any discounts?

Yes! We provide discounts for military, teachers, and first responders. We also run special promotions throughout the year. Ask about current offers during your tour!

How do I reserve The Orchard for my event?

To secure your date, a 25% non-refundable retainer and a signed contract are required. The remaining balance is due 180 days before your event. You may make payments prior to the final due date—just communicate your needs with us! Get started now.

What happens if I cancel my event?

If canceled 180 days or more before your reserved date, the retainer is non-refundable. No refunds will be provided for cancellations within 180 days of the event. All cancellations must be submitted in writing by the contract signer.

How long is the rental time, and can I stay past midnight?

The venue rental includes 12 hours, including setup and breakdown. All events must end by midnight, with the exception of New Year’s Eve. Additional hours can be purchased (up to 3 consecutive hours before the event). An overtime fine will be incurred after the rental time or midnight, whichever comes first.

May I come in early to decorate if my ceremony is offsite?

All rental hours must be consecutive. If you need more time, additional hours can be purchased. The Orchard holds meetings before events and is not responsible for items left in the venue. All items must arrive with you or your vendors at the start of your rental time and be removed when your event ends.

May we rehearse at The Orchard? Can I use my rehearsal time on my wedding day?

A rehearsal time is included with your venue rental, scheduled based on availability. You may rehearse on your wedding day, but this will not count toward your rental time, and the building will not be accessible until your scheduled arrival time.

Do I have to use your vendors, or can I choose my own?

We have a list of "Vendors We Love" who have proven to deliver great work at our venue, but we also have an open vendor policy. This allows each event to be uniquely yours. We do not offer all-inclusive packages. If you bring your own vendors, additional documentation may be required.

What are the kitchen facilities? Should all food be prepared prior to arriving?

Our prep kitchen includes a proofer warmer, refrigerator, 1,000 lb. ice maker, three-compartment sink, and spacious countertops. The kitchen is strictly for prepping; there is no cooking equipment provided. Some on-site cooking may be allowed with prior approval from the manager.

May I bring in my own alcohol?

Yes, beer, wine, and liquor are allowed. Don’t forget your mixers and garnishes! All alcohol must be served by The Orchard’s TABC-certified bartenders, and security must be present during the reception. Bartenders and security will be arranged through The Orchard.

Do you have a backup plan for rain or inclement weather?

Yes, our Outdoor Covered Plaza, connected to the reception hall by a glass wall, serves as an excellent backup for our Pergola. For full protection from the elements, our indoor Pecan Room, adjoining the reception hall with luxury curtains, is also available.

Will the property be shared with another wedding?

Our Main Venue and Pavilion are only booked for one event per day. The Pavilion is approximately half a mile away from the Main Venue, ensuring your day is privately shared with just your family and friends. We also provide signage to direct guests to the correct event.

How far away is The Orchard from my town?

Distances from downtown areas:

Arlington – 38 miles
Benbrook – 25 miles
Dallas – 50 miles
Denton – 50 miles
Fort Worth – 20 miles
Keller – 30 miles
Weatherford – 20 miles

Frequently asked questions