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FAQ

Photo courtesy of: Meshali Mitchell Photography

WHAT IS THE RENTAL FEE & WHAT DOES IT INCLUDE?

The rental fee varies depending on the location chosen, season, day of the week & number of guests you will have to attend your event. See each locations page for a breakdown of pricing & inclusions!

 

DO YOU OFFER ANY DISCOUNTS?

Yes! We always have discounts for our military, teachers & first responders! We also run specials throughout the year & for special circumstances. Just ask during your tour!

 

HOW DO I RESERVE THE ORCHARD FOR MY EVENT?

To secure your date we require a 25% nonrefundable retainer, along with a signed contract. The remaining balance is due 180 days prior to your event. You are welcome to make as many payments as needed prior to the final due date, just communicate your needs with us!

 

WHAT HAPPENS IF I CANCEL MY EVENT?

If you cancel 180 days or more prior to your original reserved date, regardless of the reason, your retainer is non-refundable. If you cancel your event after 180 days no monies paid will be refunded. All cancellations must be in writing from the contract signer.

 

HOW LONG IS THE RENTAL TIME? CAN I STAY PAST MIDNIGHT?

Our Venue rental is 12 hours, including setup & breakdown. All events are to end at midnight, no exceptions… (Well, except New Years Eve!) Additional hours may be purchased to arrive earlier (3 hours maximum) & must be consecutive with your rental time. An overtime fine will be incurred at the end of the rental time, or midnight, whichever comes first.

 

MAY I COME IN EARLY & DECORATE IF I’M HAVING MY CEREMONY OFFSITE?

All rental time hours must be consecutive, if you feel you need more time, additional hours may be purchased!

The Orchard holds meetings before events begin & we cannot be held responsible for items left in the venue. All items are to arrive with you or your vendors at the start of your rental time frame & are to be taken off the property when your event comes to an end.

 

MAY WE REHEARSE AT THE ORCHARD? CAN I USE MY REHEARSAL TIME ON MY WEDDING DAY?

A rehearsal time is included in your venue rental, scheduled based on availability. You are more than welcome to come in on your wedding day to rehearse, however, this time will not apply to your rental time & the building will not be accessible until your documented arrival time.

 

DO I HAVE TO USE YOUR VENDORS, OR CAN I CHOOSE MY OWN?

While we do have a list of Vendors We Love (who have proven time & again to do a great job at our venue) we also have an open vendor policy, as we want each wedding & event to be uniquely their own! This is also why we do not provide All Inclusive Packages. You will receive a copy of our Vendors We Love during your tour, & if you choose to bring your own, we will just require a little extra documentation!

 

WHAT ARE THE KITCHEN FACILITIES? SHOULD ALL FOOD BE PREPARED PRIOR TO ARRIVING?

We have a prep kitchen equipped with a proofer warmer, refrigerator, 1,000 lb. ice maker, three compartment sink & spacious countertops. Our kitchen is strictly for prepping, there is no cooking equipment provided. Some onsite cooking may be allowed with prior approval from the manager, be sure to check in ahead of time!

 

MAY I BRING IN MY OWN ALCOHOL?

Yes, we allow beer (bottles, cans, or kegs), wine & liquor! Don’t forget your mixers & garnishes as well! We do require that all alcohol be served by The Orchard’s TABC certified bartender(s), as well as have security present during the reception. Bartenders & Security will be arranged through The Orchard.

 

DO YOU HAVE A BACKUP PLAN FOR RAIN OR INCLEMENT WEATHER?

Our outdoor covered Plaza, adjoining the reception hall by a glass wall, is a great back-up option to our Pergola! Guests will still have the feel of being outdoors while being protected by our trussed roof. Our Plaza also features a 2-sided fireplace for ambiance! To be completely protected from the elements, our indoor Pecan Room, adjoining the reception hall by a wall of luxury curtains, features a wooden accent wall.

 

WILL THE PROPERTY BE SHARED WITH ANOTHER WEDDING?

Both our Main Venue & our Pavilion may be booked for only 1 event per day. The Pavilion is approximately a 1/2  mile away from the Main Venue, so your day will still be privately shared with just your family & friends! We also have signage to direct guests to the proper event!

 

HOW FAR AWAY IS OUR VENUE FROM MY TOWN?

Let’s see! All mileage is from each city’s downtown…

 

Arlington – 38 miles

Benbrook – 25 miles

Dallas – 50 miles

Denton – 50 miles

Fort Worth – 20 miles

Keller – 30 miles

Weatherford – 20 miles